Do I need to change how we currently manage subcontractors?

No. TrakPro is designed to fit around your existing commercial processes. During implementation, we'll configure the platform to align with how your business manages payment claims, variations, retentions, and contra charges.

How long does implementation take?

Implementation timelines vary depending on the size of your business and the number of projects being onboarded. Most customers are up and running within a few weeks, with our team providing support throughout the process.

Is training included?

Yes. User onboarding and training are included as part of the TrakPro service. We provide training for both your internal team and subcontractors to ensure everyone can use the platform confidently.

Can TrakPro support multiple projects?

Absolutely. TrakPro is designed for contractors managing multiple projects and subcontractors, providing a consistent process and centralised visibility across your portfolio.

What support is included?

All onboarding support, implementation assistance, user training, and ongoing customer support are included as part of your subscription. Our team is available to help whenever you need it.

How does TrakPro help with compliance?

TrakPro helps contractors manage payment claims, retention reporting, variations, and subcontractor records in a structured and auditable way, reducing the risk of missed information and compliance issues.

Can subcontractors submit payment claims through TrakPro?

Yes. Each subcontractor has access to their own secure portal where they can submit payment claims, track progress, and manage supporting documentation, eliminating the need for spreadsheets, emails, and manual data entry.

Do subcontractors need to pay to use TrakPro?

No. Subcontractors can access their portal and submit payment claims as part of your TrakPro subscription. No additional software licences are required for subcontractors.

How much does TrakPro cost?

Pricing is tailored to your business based on factors such as company size, project volume, and requirements. Contact our team to discuss your needs and receive a personalised quote.

Can I use TrakPro to submit our own Payment Application to our client?

Yes, TrakPro is designed to allow you to manage both your subcontractors applications and your own client application.

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Award

Create subcontractor packages, capture contract information, get subcontracts signed and establish a single source of truth from day one.

Payment Claims

Manage payment claims through a structured workflow, giving commercial teams greater visibility and control over every assessment.

Variations

Capture, track, and manage variations from submission through to approval. Keep every change visible and ensure additional costs and revenue opportunities are never lost.

Compliance

Track insurance, licences, compliance documents and performance of subcontractors in one place.

Projected Final Account

Monitor the forecast final position of every subcontractor account in real time. Gain early visibility of approved variations, payment claims, retentions, contra charges, and potential overruns before they impact profitability.

Final Account

Close out subcontractor accounts with confidence, managing retentions, contra charges, and digitally signed final account agreements from one centralised platform.

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Award

Create subcontractor packages, capture contract information, get subcontracts signed and establish a single source of truth from day one.

Payment Applications

Manage payment applications through a structured workflow, giving commercial teams greater visibility and control over every assessment.

Variations

Capture, track, and manage variations from submission through to approval. Keep every change visible and ensure additional costs and revenue opportunities are never lost.

Compliance

Track insurance, licences, compliance documents and performance of subcontractors in one place.

Projected Final Account

Final Account

Close out subcontractor accounts with confidence, managing retentions, contra charges, and digitally signed final account agreements from one centralised platform.

Complete Subcontractor Commercial Control

TrakPro gives contractors complete visibility and control over every subcontractor account from award to final account.

Replace fragmented spreadsheets, emails, WhatsApp messages, and paper-based processes with one centralised platform for managing payment claims, variations, dayworks, retention, contra charges, and compliance.

Book a demo

See how it works

Built for the way contractors manage subcontractors

TrakPro replaces disconnected spreadsheets, emails and manual processes with one commercial platform that gives your team complete visibility and control over every subcontractor account, from award through to final account.

Without TrakPro

Commercial information is spread across spreadsheets, emails and folders. Payment claims, variations, retentions and contra charges are tracked separately, making it difficult to understand the true financial position of each subcontractor.

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With TrakPro

Every subcontractor commercial account is managed in one place. Payment claims, variations, dayworks, retentions and contra charges are connected, giving your team complete visibility from subcontract award through to final account.

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One platform from subcontractor onboarding to final account

Everything your commercial team needs to manage subcontractors in one place. From setting up subcontractors and issuing orders to payment claims, variations, retention, contra charges and final account agreement, TrakPro keeps every stage connected.

Subcontractor Setup

Create subcontractor profiles once and manage all commercial information from a single source of truth.

Subcontract Orders

Issue subcontract orders, manage contract values and keep commercial information linked to every project.

Payment Claims

Receive, assess and certify payment claims digitally with complete visibility and a full audit trail.

Variations & Dayworks

Capture changes as they happen, track approvals and understand their impact on the projected final account.

Retention & Contra Charges

Manage retention releases and contra charges alongside every subcontract so nothing is missed.

Final Account

Track projected final accounts throughout the project and close subcontract accounts with confidence.

Everything You Need to Manage Subcontractor Commercial Accounts

From payment claims and variations to retentions, forecasting and final accounts, TrakPro brings every stage of subcontractor commercial management together in one platform.

Payment Claims

Assess, certify, and manage subcontractor payment applications in one place.

Standardised claim process

Full audit trail

Reduce overpayments

Faster assessment cycles

Real-time visibility of liabilities

Variations & Dayworks

Capture every variation and daywork before it impacts your margin.

Centralised variation management

Approval workflows

Supporting documentation

Forecast cost impacts

Prevent revenue leakage

Retention Management

Track retention accurately throughout the project lifecycle.

Automatic retention calculations

Release tracking

Reduce disputes

Improve cashflow forecasting

Commercial Forecasting

Know your true subcontractor exposure at any point in time.

Projected final accounts

Live subcontractor liabilities

Cost forecasting

Commercial dashboards

Contra Charges

Issue, track, and manage contra charges from one platform.

Full visibility

Supporting evidence

Automated record keeping

Clear subcontractor communication

Compliance & Audit Trail

Stay compliant with payment legislation and maintain complete records.

Secure document storage

Full audit trail

Historical tracking

Compliance reporting

Contracts & eSignature

Draft, review, send and sign contracts in one place.

Contracts created in seconds

Auto-populate contract particulars

Contracts eSigned on platform

Contracts stored on platform

Appendixes added on platform

Tender documentation stored for review

Compliance & Performance

Manage subcontractor compliance and performance from a single platform.

Track insurance and compliance documents

Automatic document expiry reminders

Performance scoring matrix

Compare performance across projects

Select the right subcontractors for future work

Have questions? We've got answers.

Learn more about how TrakPro works, what's included, and how quickly your team can get started. If you can't find what you're looking for, get in touch and we'll be happy to help.

Request Pricing

See TrakPro in Action

Discover how you can manage payment claims, variations, retentions and contra charges in one platform.

Book a demo

Complete Subcontractor Commercial Control

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Built for the way contractors manage subcontractors

Without TrakPro

With TrakPro

One platform from subcontractor onboarding to final account

Subcontractor Setup

Subcontract Orders

Payment Claims

Variations & Dayworks

Retention & Contra Charges

Final Account

Everything You Need to Manage Subcontractor Commercial Accounts

Payment Claims

Variations & Dayworks

Retention Management

Commercial Forecasting

Contra Charges

Compliance & Audit Trail

Contracts & eSignature

Compliance & Performance

Have questions? We've got answers.

See TrakPro in Action

Get started