Construction Payment Applications, Variations & Retention Management Software

Track subcontractor payment applications, variations, dayworks and retention in one place. Eliminate overpayments, reduce disputes, and stay compliant.

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Trusted by leading Contractors in Ireland and UK

Before TrakPro

The current manual approach using Excel and Email is disjointed and fragmented.

Two payment notifications: one confirms €4M sent to Briggs & Co; the other warns of possible overpayment.

Over Payments

We overpaid a subcontractor €1M due to a simple excel error.

Lack of Visibility

We never know the true value of subcontractor’s commercial accounts until final account meetings. Unexpected variations are eating into our margins.

Wasted Hours

We can spend hours or days on some Payment Applications just to try and work out what exactly the subcontractor is applying for.

Stop Managing Subcontractor Accounts Across Multiple Systems

Track payment applications, variations, retentions, contra charges and compliance in one central platform.

15 touchpoints to a payment application

Managing a subcontractor payment application shouldn't require jumping between folders, spreadsheets, emails, and multiple systems. Yet for many contractors, completing a single payment application involves up to 15 separate touchpoints, creating unnecessary administration, delays, and opportunities for error.

Variations lost across emails and WhatsApp

Variation requests are often discussed through emails, phone calls, and WhatsApp messages, making them difficult to track and easy to overlook. Without a central record, contractors risk missed claims, disputes, and lost revenue.

Retention tracked separately

Many contractors still rely on separate spreadsheets and manual processes to track subcontractor retentions. This creates additional administration and makes it difficult to maintain an accurate view of retention balances across projects.

Contra charges disconnected

Contra charges are often managed separately from subcontractor accounts, making them difficult to track and reconcile. This can lead to disputes, missed recoveries and an incomplete view of subcontractor balances.

List of tasks with colored icons: Create payment application, Save spreadsheet, Update progress values, Save supporting documents, Email application to contractor, Download returned documents, Save revised files, followed by text '+ 8 more touchpoints before payment' in red.

Two message notifications: one about extra sockets and moved doorway, another about kitchen upgrade costing £4k.

Alert: £3,200 deduction missed on invoice #1042, with Dismiss and Reconcile button options.

The TrakPro Way

One Platform for Payment Applications, Variations & Retention

Bar chart titled Payouts showing payments made to contractors in March and April 2026 with blue and green bars representing different payment amounts in British pounds.

Track Payment Applications

Manage and assess subcontractor payment applications in one place with full visibility.

Dashboard showing variations for Dublin Hotel listed by Status, Reference, Description, and Unit price, including Rejected and Awaiting Approval from Carpentry LTD, and Approved from Ground works LTD with associated values.

Manage Variations & Dayworks

Capture and track all variations and dayworks, no lost revenue.

Financial table showing 'In retention' heading with total £251,663.12 and rows listing amounts under columns Certified to data, In retention, Remaining, and Actions with links labelled 'View'.

Dashboard showing financial data columns labelled Day works waiting approval, Certified to data, In retention, Remaining, and Actions with monetary values in pounds. The In retention column is highlighted with eight values from £156,420.00 to £214,560.00.

A financial table showing amounts under 'Certified to data', 'In retention' (highlighted), 'Remaining', and 'Actions'. Total retention amount is £251,663.12. Each row has a 'View' action link.

Automate Retention Tracking

Accurately track subcontractor retention and avoid disputes at final account stage.

Notification timeline for Dublin Hotel in June 2026, showing tasks by date: 31st - Mechanical Works, Carpentry, Electrical with submission reminders; 1st - Electrical, Mechanical Works, Carpentry with submission reminders.

Stay Compliant

Supports compliance with construction payment legislation and reduces risk.

Word of a founder

Trusted by Contractors Across Ireland and the UK

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“TrakPro has brought structure, transparency and control to our subcontractor payment process, improving efficiency, accuracy, governance and visibility across our commercial team.”

A spacious data centre room with rows of black server racks housed in white cabinets under ceiling lights.

"TrakPro has streamlined our subcontractor application process with an intuitive platform, improving efficiency and workflow, backed by exceptional onboarding and support."

Modern living room with neutral tones featuring a large white sofa with cushions, a central dark wood coffee table decorated with flowers and accessories, a marble fireplace with a mounted TV above, and a side cabinet with framed pictures and plants, with large sliding glass doors opening to a garden.

"TrakPro has streamlined our payment application process, making month-end smoother while tracking variations, dayworks and retention in one consistent platform."

White futuristic tunnel with triangular light panels creating a spiral pattern toward a bright exit.

Chevron-shaped green arrow pointing left on a white background.

“TrakPro has standardised our subcontractor payment claims, variations and dayworks, reducing paperwork and spreadsheets while improving consistency and efficiency.”

Electrician wearing safety gear working on power lines from a red elevated platform against blue sky.

“TrakPro has streamlined our subcontractor commercial account process, freeing our team to focus on higher-value work while improving compliance and reducing disputes.”

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